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If you want better lead conversion rates in your real estate business, stop chasing volume, and start delivering real relevance, Josh Ries writes.

Inman Connect

Invest in yourself, grow your business—real estate’s biggest moment is in San Diego!

At every stage of the client lifecycle, one thing can dramatically increase your conversion rates: relevance.

Most agents think people book appointments or sign up on landing pages because they happen to be online at the right time or your ad was slick enough to catch their attention. That’s only part of the picture.

The real reason someone clicks, signs up or agrees to meet is because something you said or offered was relevant to their situation in that moment. And if you’re not tailoring your approach with relevance at the core, you’re leaving deals on the table.

How to increase your conversion rate by staying relevant

Phase 1: Lead capture — win the click with specificity

Relevance starts at the very beginning. A landing page that says “Find Homes for Sale in Portland, Oregon” works better than a generic “Start Your Home Search” ad for a reason. It speaks to location, intent and immediacy.

But here’s where most agents lose the opportunity. They follow up on that very specific ad with a generic script that sounds nothing like what the lead actually asked for. The moment your script starts asking about credit scores or if they’ve talked to a lender, you’ve broken the thread of relevance. They didn’t ask to talk about lending. They asked to see homes.

Yes, those questions matter, but not in the first 30 seconds. Let the client stay in the lane they came in on. Build trust within the scope of that first click. Then gradually expand the conversation when the time is right.

Phase 2: First contact — stay in their world

Let’s say the lead came from a “See All 3-Bedroom Homes in Seattle Washington Under $500K” (I know that would most likely be a small list) campaign. When you reach out, your conversation should stay in that world. Ask about neighborhoods, timelines and features they’re looking for in that price range.

Don’t derail the conversation with off-topic questions that serve your CRM checklist instead of the client’s needs.

When you keep the conversation relevant, you reduce resistance and increase rapport. You build trust by showing the client that you’re listening and responding to their world, not trying to steer them immediately into yours.

Phase 3: Nurture — use relevant follow-up to stay top-of-mind

This is where most CRMs fail. They spit out generic, canned messages that could be sent to anyone. That’s not follow-up. That’s noise.

True nurture uses relevance to maintain connection. Did the client express interest in a specific neighborhood? Send them updates on that market. Did they mention needing a bigger backyard for their dogs? Tag them with a custom alert or send a video tour of a home that fits.

The more relevant your follow-up, the more likely they are to stay engaged and move to the next step with you, not someone else.

Phase 4: Handoff between phases — maintain context

One of the biggest breakdowns happens when agents move clients from one phase to another without keeping the relevance intact.

Maybe your ISA team captures the lead and sets the appointment, but then you show up for the meeting without knowing what the client asked about. That’s a missed opportunity, and it feels disconnected to the client.

The same thing happens in the handoff from showing to offer or offer to escrow. Every transition should preserve and build on what was relevant before. That continuity builds trust and makes the process feel smooth rather than jarring.

Relevance builds trust and smooths the entire experience

Here’s the takeaway: Relevance is not just a marketing buzzword. It’s a conversion multiplier.

At every phase, lead capture, first contact, nurture and transition, your ability to stay relevant determines how far a client will go with you. Push for too much too soon, and you’ll lose them.

Stay aligned with their current focus, and you’ll earn the right to guide them to the next step. And if you want better conversion rates in your business, stop chasing volume, and start delivering relevance.

Josh Ries is a real estate broker and a lead generation consultant. You can connect with him on TikTok and Instagram.

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